Grant user permission to sharing folder within period time.

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Member II

Grant user permission to sharing folder within period time.

Hi Guys,

I would ask once case regarding User Permission on Sharing folder.

Because we have a number of folders need to manage in File Server, and a number of Users need to work on several sharing folders. So it's hard to manage them when they are always IN-OUT on a lot of folders with short time.

Let's say: User A need access to Folder B in one month, then he will leave. (I should be removed him out of Folder B when he left)

So there are any ways that We can do a workflow or automation for Sharing folder.

E.g: There will have a form to chose which User that I need to grant permission. After I grant permission, next choice will chose when user will leave. Afterward the system will automatically remove that user out of sharing folder.

Hopefully, you guys can understand what I said Smiley Happy

Thanks for your respond!

4 Replies
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Professional

Re: Grant user permission to sharing folder within period time.

Yes, I understand what you said, and what you explained sounds reasonable. But I am not understanding what the question is. The approach you outlined sounds fine. A workflow can do what you propose. You could also do it with custom metadata and a scheduled action.

Where are you stuck? What is the problem you are seeing?

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Member II

Re: Grant user permission to sharing folder within period time.

Hi Jeff,

Thanks for your reply!

Actually, I'm looking for a tool that work based on workflow, not manual work (human job) anymore. This tool able grant permission and remove permission on scheduled action.

My stuck: I'm managing a hundred folders with many levels of sub-folder. I have to do a boring job that grant permission for users and remove their permission on scheduled. 30 cases per week, so hard to remember and remove the permission on time.

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Professional

Re: Grant user permission to sharing folder within period time.

Workflow is a reasonable approach. There is nothing out-of-the-box that will do exactly what you want. You're going to have to write the workflow yourself or find someone to do it for you.

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Master

Re: Grant user permission to sharing folder within period time.

An alternative to a workflow could be a simple, scheduled job. The assignment of a permission to a user on a specific folder could be recorded as metadata on an independent "assignment record" node, and a scheduled job could then use the Alfresco query functionality to look up any assignments where the "validTo" metadata is past a specific point, undo the permission assignment and then delete the record node.

Similar to a workflow, this would entail custom implementation because there is no existing functionality like this. The upside of this is that you do not need to learn / know Activiti / workflow development, though some might argue it is also a downside that you would be implementing scheduling logic that you sort-of get for free with the workflow engine...